The Church of St. Mary Magdalene, Toronto, is seeking a part-time parish administrator (approx. 20 hours per week) responsible for maintaining day-to-day operations of the parish. Duties include administrative support in the parish office, serving as the main contact person for people engaging with the church office, preparation of weekly bulletins, and assisting in the digital and traditional communications of the parish. Salary $25 to $30 per hour depending on qualifications and experience.

For more information or to apply, please email Ian Bell (People’s Warden) at ianbell959@gmail.com. Review of applications will begin on October 19, 2024 and continue until the position is filled.

Position Description

Supervisor: Incumbent/Priest-in-charge

PURPOSE OF POSITION

The Parish Administrator serves as a key member of the parish staff by managing the day-to-day operations of the church office and by providing necessary administrative support to pastoral and lay staff, and to volunteer leadership.

QUALIFICATIONS

In-depth knowledge of office management acquired through a combination of education and experience, including experience in running an office open to the public.

Strong interpersonal and organizational skills.

Excellent oral and written communication skills.

Familiarity with and experience in use of MS Office software and accounting software, preferably Quickbooks Online.

Working knowledge of lease and rental agreements and records systems.

Experience and facility with Internet communications tools including social media

 Prior familiarity with church practice would be an asset.

 RESPONSIBILITIES:

The responsibilities of the Parish Administator include the following:

General Administration

i.    Providing administrative support to clergy, staff and the Churchwardens. 

ii.   Coordinating purchases of goods and services; maintaining upkeep of property and equipment, including office equipment leases;

iii.   Managing space bookings and rentals according to established procedures, maintaining related lease and rental agreements.

iv.   Maintaining online parish rolls and record systems, including distribution lists for congregation, friends of the church, and various groups and committees, and sending communications to the parish.

Communications and Interaction with the Public

v.    Acting as first point of contact for parishioners and members of the public who interact with the parish office in person or by phone or email.

vi.   Preparation of weekly bulletins and other materials, including weekly announcements.

vii.  Supporting clergy and volunteers in maintenance and regular updating of the parish website and social media presence (notably Facebook and YouTube, including livestreamed services)

Finances

viii.  Timely maintenance of the Accounts Payable function including:

a.    Record all invoices in the parish’s accounting software. 

b.   Prepare cheques to pay trade invoices and submit for corporation’s approval and authorized signature. 

c.     Provide invoice copies to the Treasurer to support on-line payment of utility and other authorized invoices; submit invoices for corporation’s approval.

d.     Maintain files of paid invoices and provide information for audit and other purposes as required.

ix.     Control, distribute, document and reconcile Petty Cash.

Other

x.      Performing other tasks and responsibilities as assigned. 

The employee is expected to:

Support the mission of the parish and abide by the Anglican Diocese of Toronto and parish policies.

Participate in the Responsible Ministry: Screening in Faith programme, or any other similar programmes required by the Diocese of Toronto or the parish.

Collaborate consistently with clerical and lay staff, the churchwardens and treasurer, and with volunteer membership of the parish, sharing ideas and differences openly and politely.

Create an environment that is warm and welcoming to members and visitors, demonstrating cordial and professional conduct and maintaining an attractive and orderly workspace.

Demonstrate respect for, consideration of, and acceptance of the opinions of others while expressing her/his own expertise.

Be receptive to new ideas and adapt to change as necessary.

Set goals, prioritize tasks and carry out responsibilities to achieve high-quality results.

Take action to avoid or solve problems and create opportunities for positive change.

Protect the reputation and integrity of the congregation and staff through the maintenance of strict confidentiality.Implement the decisions of the Corporation with minimal supervision.